What are mailing lists and Mailman?
Mailman is an open source software for managing mailing lists. A mailing list is a collection of email addresses to which messages can be sent to keep a group of people informed about news, discussions or events.
Mailman makes it possible to create and manage mailing lists by offering the following functions:
Subscribing and unsubscribing from lists: Mailman provides a web interface and email-based commands that allow people to subscribe to or unsubscribe from a mailing list.
Message moderation: You can moderate messages before they are sent to the list. For example, you can filter out spam or unwanted content.
Message archiving: Mailman automatically archives all sent messages so that you and the list members can access this information later.
Personalization: You can customize the settings of your mailing list, e.g. the list layout, the welcome and farewell messages or the access rights for members.
To use Mailman for your mailing lists, follow these steps:
Set up your mailing list. Set the name, e-mail address and administrator passwords for your list. Also customize the settings and layout of your list.
Inform your target group about the mailing list and give them instructions on how to subscribe and unsubscribe. You can do this through email invitations, links on your website or in social media.
Moderate and manage the mailing list by approving or rejecting messages, adding or removing members and responding to questions or problems.
Use the archive function to look up older messages and discussions and keep track of the communication in the list.
With Mailman you can easily manage mailing lists and reach your target group effectively.
Mailman mailing lists are included in all hosting plans from Cloud PREMIUM are included at no extra charge.
Create a mailing list
The following steps are required to set up a mailing list.
- Log into your customer menu (Plesk).
- In the left menu bar, click on the menu item "E-Mail" and open the tab Mailing lists.
- To create a mailing list, click on the "+ Create mailing list" button.
After clicking on the button, the configuration page for the mailing list will be displayed. - Now enter all the required information on the page. You will find explanations of the information below.
- Click on the blue "OK" button to create the mailing list.
Descriptions of the individual details
Mailing list address
This is the mailing list e-mail address. If you send an e-mail to this address, this e-mail will be sent to all recipients.
Enabled
This checkbox determines whether the mailing list is active or not.
E-mail address of the mailing list administrator
Enter the e-mail address of the person who administers the mailing list here. This could be your e-mail address, for example.
Password and confirm password
Enter a password for the Mailman administration interface where you can manage your mailing list. Please make sure that the password is secure.
Members
Enter all the e-mail addresses to which e-mails are to be forwarded in the Members text field.
In order to maintain a good overview of the recipients, we recommend that you write each e-mail address on a new line.